Public Safety Advisory Committee
Executive Committee, January 11, 2017
Meeting Minutes

The Public Safety Advisory Committee’s General Committee met on January 11th, 2017, at Erie County Department of Public Safety (ECDOPS) building at 2880 Flower Road. The meeting was called to order at 1:05 PM by the Advisory Committee’s Chair, James Rosenbaum.

Member’s in Attendance: Brenda Cannell, James Rosenbaum, Brian Mesaros, Dale Robinson, Donald Dacus, Bill Hagerty, Jim Carstater, Matt Exley, Guy Santone, Ron Hawryliw, John Grappy, Kale Asp and Keerinique Valencic.

Opening Comments: None.

Approval of Minutes: Minutes from the Executive Committee meeting held on 12/14/16 were approved with no corrections.

Public Safety and Subcommittee Reports:

Director of Public Safety – John Grappy

  • By-laws state that election of officers will be conducted annually at the general meeting. Since this is an executive meeting I recommend postponing this to the February meeting. Chairman Rosenbaum agreed.
  • Will present 2017 Public Safety Goals at the next meeting as well.
  • Next Generation Radio Project is still in the critical design review with E.F. Johnson, expected to be completed at the end of the month.
    • Early deployment of the new Zetron consoles has begun, and they are currently on site.
      • Tentative cutover date is Monday, January 30th, 2017. The implementation plan is very aggressive but they feel they can accomplish the work in that timeframe.
      • We feel that replacing the current Catalyst system will increase reliability as well as audio quality.
      • We will make sure the new console system is thoroughly tested before we go live.
  • Still moving forward with the land property agreements.
    • We have received confirmation from 3 out of the 4 sites. The fourth one is still pending. The other towers we are going to construct are owned by PA Game Commission, PennDot or PA Fish and Boat Commission. We have an excellent relationship with the State Radio Network Division and do not foresee any issues moving forward. Tower construction to begin this year.
  • Finalizing the design of the microwave path. Working with Alcatel Lucent as we will share the network with the state microwave system. Hoping to have this completed by the end of this month.
  • Order has been submitted for subscriber units, and we expect delivery by the end of the first quarter or beginning of the second quarter.
    • Agencies on UHF already can install the new equipment in advance. It is backwards compatible so it can work in both digital and analog modes. This will cut down on installation time and training once we go live with the system.
  • E.F. Johnson has guaranteed 95% of coverage 95% of the time and we will hold them accountable to this.
  • Want to stress the importance of the communications committee with the Next Generation Radio Project moving quickly.
    • There is a tremendous amount of work that needs done, such as revising operational policies and procedures, tone plan, and creating a new template for programing and identifiers.
    • One of our 2017 goals is to create a survey to determine what the needs and expectations are for the Department of Public Safety. To help shape the direction that this department will take in the future.
    • Another goal is to work with the executive committee to discuss a recruitment and retention program. With the decline of volunteers we need to address this issue at a local level because emergency services are suffering because of it.
    • Act 12 (2015) 9-1-1 Legislation – want to remind everyone that 15% of that funding is set aside for regional projects.
      • We are being funded 100% for our LEC costs, fiber costs, and maintenance costs for the Northern Tier Telephony project.
      • We were also approved for two additional 9-1-1 positions for our backup center.
      • Also applied for a new voice logging recorder, which was funded at 100%.
      • The funding that we received totals over $600,000.00 in savings to the region.
      • Computer-aided Dispatch System – there are currently 4 out of 10 counties moving forward with replacing the current system.  Could be as early as 2018 to procure a new system.
      • PEMA interim formula will most likely become the permanent formula, there may be some changes to it but we will keep a close eye on that.

Emergency Management Coordinator – Dale Robinson

  • Switching over from our current organizational structure into a Multi-Agency Coordination Center structure. This will allow us to focus on the information from situational awareness, public education and logistics.
  • Still trying to finalize the Crude Oil Unit Training Plan. Main project in the spring will be Gannon students looking for critical infrastructure and key resources in Erie that we may have missed.
  • Spill Response Trailers – received the money from the grant funding. So Brian will be working on getting the 5 trailers and 6 sets of equipment. These trailers will go across the rail corridor.
  • Hazard Mitigation Plan – currently waiting on the input from the municipalities regarding their projects.
  • We will have 5 ICS specific trainings this year. Some of these classes have never been offered in the state.
    • The five classes we are having include; Check-in Recorder, Staging Area Manager, Resource Unit Leader, All-Hazards Operations Section Chief and All Hazards Planning Section Chief.
    • Had a massive snow storm table top exercise at Summit in December.
    • Director Grappy stated the Annual Elected Appointed Officials meeting date will be announced soon. Would like to get the word out regarding this meeting to make sure it is well attended.

Law and Legislative Committee – Jim Carstater

  • House has still not appointed their committees; we are assuming chair will remain the same.
  • They will hold a press conference to kick off SR60 reboot.
  • Have not heard any new information about the draft Title 35 rewrite.

Fire Services Committee – Chief Guy Santone

  • No report.

Emergency Medical Services Committee – Bill Hagerty

  • Was informed yesterday that he will have a final draft of the MCI Plan next week.
  • Discussion about EMMCO West; Mr. Hagerty does not believe they are going away however, he believes they will consolidate.
    • Matt Exley has concerns from an EMA standpoint; that there will be a reduction in emergency supplies from EMMCO. They are working with the health care coalition; if EMSI decides they will no longer be involved in incident response, the equipment that is currently here is not taken.
    • Chairman Rosenbaum would like the Emergency Management Committee to ensure that these resources remain here.

Emergency Management Committee – Matt Exley

  • Still currently working on training and Title 35 until further direction from this committee.
  • Discussion about Chairman Rosenbaum and Director Grappy meeting with each subcommittee chairperson to review goals for 2017 and assign specific tasks.

Old Business: None.

New Business: None.

Good of the Order: All FCC letter of concurrences have been received. Also, all Inter-agency agreements for the Next Generation Radio Project have been received; only 1 out of 38 municipalities opted out.

Adjournment: Meeting adjourned at 2:42 PM.

**Next “General Committee” meeting will be held on Wednesday, February 8th, 2017 at 2:00 PM at the Erie County Department of Public Safety, 2880 Flower Road, Erie, PA 16509.**

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